Each registrar must provide, before the passage of the anniversary of the creation date of each registration the registrar sponsors, a WDRP Notice (described below) to the registrant for that registration.
(Note: WDRP Notices for registrations with creation dates of 29 February may be given no later than 1 March in non-leap years.)
What the WDRP Notice Must Include: Each WDRP notice must include a copy of the data elements listed in Registrar Accreditation and Registry-Registrar Agreement (“Accreditation Agreement”) subsection 3.2.3 as contained in the registrar’s database for each registration, plus a statement reminding the registrant that under the terms of the registration agreement the provision of false Whois information can be grounds for cancellation of a domain name registration.
How, and to Whom, the WDRP Notice May Be Presented: The WDRP Notice can be presented via web, fax, postal mail, e-mail, or other appropriate means. It can be presented in one or more languages, including at least the language of the registration agreement. The Notice may be presented to the registrant either directly or through the administrative contact for each registration.
Documentation Requirements: Registrars must maintain either copies of each WDRP Notice or an electronic database documenting the date and time, and the content, of each WDRP notice sent under this policy. Registrars shall make these records available for inspection by Neustar in accordance with the usual terms of the Accreditation Agreement. Neustar will consider proper notification to have been given for a registration if the registrar can show that a WDRP Notice meeting the requirements stated above was given at any time in the year before each anniversary of the registration’s creation date (for anniversary dates on or after the Compliance Date).
Model WDRP Notice: In order to assist registrars in preparing the required notice, Neustar has provided the following Model WDRP Notice:
[Sample] Whois Data Reminder
Dear Valued Customer, This message is a reminder to help you keep the contact data associated with your domain registration up-to-date. Our records include the following information: Domain: neustar.us Registrar Name: Registry Registrar Registrant: Name: Neustar, Inc. Address: Loudoun Tech Center 45980 Center Oak Plaza City: Sterling State/Province: VA Country: US Postal Code: 20166 Nexus Category: C21 Administrative Contact: Name: Neustar, Inc. Address: Loudoun Tech Center, 45980 Center Oak Plaza City: Sterling State/Province: VA Country: US Postal Code: 20166 Phone: +1.5714345757 Fax: +1.5714345758 Email: email@example.com Technical Contact: Name: Neustar, Inc. Address: Loudoun Tech Center 45980 Center Oak Plaza City: Sterling State/Province: VA Country: US Postal Code: 20166 Original Creation Date: 4/18/2002 Expiration Date: 4/17/2011 Nameserver Information: Nameserver: GDNS1.ULTRADNS.NET. Nameserver: GDNS2.ULTRADNS.NET. If any of the information above is inaccurate, you must correct it by visiting our website. (If your review indicates that all of the information above is accurate, you do not need to take any action.) Please remember that under the terms of your registration agreement, the provision of false Whois information can be grounds for cancellation of your domain name registration. Thank you for your attention. Best regards, Your usTLD-Accredited Registrar